3 Ways Landscaping Contractors Can Save Time on Payroll Prep

Payroll shouldn't take all afternoon - especially when you're already stretched between job sites, crew management, and client calls. If you’re a landscaping contractor still chasing down timesheets or juggling Excel sheets and WhatsApp messages every week, you're burning hours you don’t need to lose.

Here are three smart, realistic ways to cut down the time you spend preparing payroll - without adding more software or subscriptions. These tips are built into MotionOps, so you can simplify admin and keep your focus where it belongs: on growing your business.
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1. Use Time Tracking That’s Built Into Your Job Scheduling

Most contractors rely on texts, calls, or paper logs to track hours - and then spend hours deciphering it. With MotionOps, your team clocks in and out directly on the job they’re assigned to. You already use scheduling to plan out the week; now that same schedule can power accurate time tracking with zero double-entry.

When your crew starts and ends their day through the MotionOps app, you know exactly how long they spent on each project. That data feeds directly into payroll - no more following up or guessing hours from memory.
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2. Automatically Calculate Overtime and Pay Rates

Figuring out who worked overtime and at what rate? That’s time-consuming and error-prone if you’re doing it by hand. MotionOps calculates overtime based on your local rules and the employee’s logged hours - automatically.

Landscaping crews often work fluctuating hours, and when those hours trigger overtime, it can throw off your budget fast. With MotionOps, you get clear overtime visibility per employee, per job, right when it’s logged - so payroll is quick, clean, and accurate.
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3. Export Payroll-Ready Data Without Manual Cleanup

Once timesheets are approved in MotionOps, you can export them in seconds in a format that’s easy to share with your accountant or upload into payroll software. No formatting. No editing. Just clean numbers.

You don’t need a full-blown payroll system to process payroll efficiently. MotionOps gives you a weekly or bi-weekly report that breaks down each employee’s hours, job codes, overtime, and pay amounts - all in one export.

The only thing you need to do next is simply upload the file to your payroll software and organize everything in minutes.
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Stop Wasting Hours on Payroll

Time is tight enough during the busy season - don’t let payroll prep eat into your evenings or weekends. With MotionOps, you get accurate time tracking, automatic pay rate calculations, and payroll-ready exports in one place. No add-ons. No juggling tools. Just one platform that makes life easier.

👉 Start your free trial of MotionOps and take payroll off your to-do list - for good.

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